Data Privacy Notice
Budleigh Salterton Cricket Club
In May 2018, the regulations surrounding how companies and organisations can hold your
personal data changed. This Notice tells you how we handle your Personal Data and the rights
you have, when we hold it. This Notice is intended to comply with the provisions of the General
Data Protection Regulation EU 2016/679 (GDPR) which governs how Personal Data is processed
within the European Economic Area (EEA).
We are always happy to explain anything which this Notice does not make clear to you.
Who are we?
Budleigh Salterton Cricket Club Limited.
Our address is 30 Fore Street, Totnes, TQ9 5RP
You will find our contact details at the end of this Notice.
We are the “data controller” for the purposes of GDPR. This means that we decide how your
Personal Data is processed and for what purposes.
Your personal data – what is it?
Personal Data is data that relates to a living individual who can be identified from that data. We
might be able to identify you from the data itself or by linking that data to other information we
have access to. GDPR tells us how we must process your Personal Data.
How do we process your Personal Data?
We comply with our obligations under GDPR in the following ways:
• by keeping Personal Data up to date;
• by storing and destroying it securely;
• by not collecting or retaining unnecessary or excessive amounts of data;
• by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and
• by ensuring that appropriate technical measures are in place to protect Personal Data.
We use your Personal Data for the following purposes:
• To manage your membership information and process payments for the organisation we
• To assist the club in carrying out its duty of care and its obligations in respect of
safeguarding of children
• To inform you of news, events, activities or services which we think you might like to
hear about. In most cases these events will be cricket related, or will have the objective
of raising funds for the benefit of the club, or in some other way, deemed by the
committee to be beneficial to the club or its members.
• To share your contact details with officials and other authorised people and companies
for the purpose of delivering the service we provide. For example, player registration
regulations in competitions in which we participate
• Where required by the licensing authorities or the police in relation to our retail sale of
alcohol or other licensable activities
What is the legal basis for processing your personal data?
• You have given us consent to use your Personal Data for the purposes given in the consent
statement you agreed to. You can see that statement on our on line registration forms
and a copy is available on request from one of the directors.
• Where you have given us sensitive information (such as medical data), we will have asked
for and you will have given us explicit consent to store and use that information. You
always have the right to refuse to give us any information, particularly sensitive
Sharing your personal data
We will never share your data with any third parties for unsolicited marketing activities.
Your Personal Data will be treated as strictly confidential and will be shared only with
organisations whose services are required in order to provide the services we offer. We use other
companies to help us process your Personal Data so that we can offer you the best possible
We will only share your Personal Data with other third parties with your consent. These third
parties, in turn, may rely on data processors to provide services that help them help us.
Some third parties we use may operate outside the EEA. In these cases, we will make sure that
we have robust contracts in place with those third parties and that adequate safeguards exist to
protect and secure your Personal Data.
When you give your consent to our holding of your Personal data you agree to us sharing your
Personal Data (including special categories of Personal Data – where we have your explicit
consent) with third party processors and sub-processors located both inside and outside the EEA.
How long do we keep your Personal Data?
We keep your Personal Data for as long as you are a member or customer of our organisation.
After you leave, we will keep your information for no longer than we reasonably need. Usually,
this will be for a period of six years. This is so that we can adequately deal with any future legal
disputes, insurance claims or respond to any complaints.
Your rights and your Personal Data.
Unless we have an exemption under GDPR, you have the following rights with respect to your
Personal Data: –
• The right to request a copy of the Personal Data which we hold about you, without any
• The right to request that we correct any Personal Data found to be inaccurate or out of
• The right to request that your Personal Data is erased where it is no longer necessary for
us to keep it.
• The right to withdraw your consent to the processing we carry out at any time.
• The right to request that we provide you with your Personal Data and, where possible, to
send that data directly to another data controller.
• The right, where there is a dispute in relation to the accuracy or processing of your
Personal Data, to ask us to restrict further processing.
• The right to object to the processing of Personal Data.
• The right to lodge a complaint with the Information Commissioners Office and to seek
If we wish to use your Personal Data for a new purpose, not covered by this Notice, then we will
provide you with a new notice explaining this new use. We will do this before we start
processing for the new use. We will set out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing.
If you have a problem, complaint or, if there is something you don’t understand, please contact
us first using the following:
The Directors, Budleigh Salterton Cricket Club, Granary Lane, Budleigh Salterton at.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://
ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire. SK9 5AF.